If you are renting out an area for a wedding reception, there are a number of things you need to do. Three important things you need to consider is how much space you need for your event, the ability to light the area, and the acoustics of the area.
One of the most important things to consider when setting up a place for a wedding reception is how much space you need. Not only do you need to figure out how many seats you need, but you need to account for the extra space needed for food and beverage tables, lighting set-ups, and any entertainment you have provided. For example, for a wedding reception with 200 guests, you can budget 6 square feet per person, which means you need 1200 square feet of usable space before you calculate the space needed for a bar, dance floor, or anything else. You can also ask the venue for their recommendations, as they most likely have had wedding receptions held there before with similar amenities.
Another important thing to consider when renting out a place for a wedding reception is the lighting. You will need to have an idea of the style of lighting you want for the wedding reception as the night goes on. For example, you may want to have a classic white-light look at the beginning of the evening but then transition to a more party-like atmosphere as the night goes on. Additionally, you will need to make space for any lighting rigs, such as lasers, animation, or light-up designs on the walls. These can require large LED lights that are both difficult to handle and expensive.
If you plan to have music at the wedding reception you will want to consider the acoustics of the room that you are renting. Some rooms have walls that will absorb or reflect more sound, depending on the insulation or the material used. For example, walls with a fabric covering will absorb music very well, while smooth walls will reflect it back into the room. Brick walls with break up the sound waves. Having just smooth walls or just rough walls will not make for an enjoyable experience for any guests, so you should consider this and things like the material present in the room when setting up the reception center.
There are many things to consider when setting up a wedding reception center. You need to make sure you have enough space for all the guests and amenities, the right lighting for your event, and the material present in the room and how it will interact with any music. For more advice, you can talk to a reception center near you.Share